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Director, Centrally Managed Payroll Services

Company: Trinity Health
Location: Livonia
Posted on: February 22, 2021

Job Description:

Director, Centrally Managed Payroll Services Location Livonia, Michigan, 48152 Category Finance & Revenue Management Job Id 00241616 Trinity Health Directs and administers the centrally managed portions of Payroll Operations for all Trinity Health entities on the common HR/Payroll platform. Provides consultative and collaborative leadership support to RHM finance, payroll and HR teams and partners to set the strategic direction for Payroll services . Provides direct oversight of the payroll process and payroll vendor services in an efficient and effective manner to ensure colleagues throughout Trinity Health are paid timely, Trinity Health entities pay tax and payroll liabilities on time and remain compliant with payroll reporting requirements. Sets policy and ensures adequate controls exist to safeguard the corporation's assets to prevent unauthorized payments and overpayments, fraud and abuse.-- ESSENTIAL FUNCTIONS Knows, understands, incorporates and demonstrates the mission, vision and values of Trinity Health in leadership behaviors, practices and decisions. Directs and leads the centrally managed payroll processes which include payroll banking/ACH settlement, manual/off-cycle check processes, tax payments, and garnishments/levies for all entities on the common HR/Payroll platform. Manages the service vendor relationships. Ensures regulatory compliance and timely payment of payroll liabilities to avoid penalties. Appropriately escalates issues to supervisor, legal or tax as necessary. Establishes payroll processes and procedures and provides operational direction to ensure colleagues are paid timely. Defines roles and responsibilities for those directly reporting to the role, as well as partners with local finance/payroll teams to clearly define what tasks are performed centrally versus those performed locally. Establishes cut off times and produces annual calendars to ensure payroll is calculated and settled timely for all. Provides coordination and administers assignments to a team of 8 - 12 colleagues, ensuring optimal processing of payrolls, and smooth workflow. Maintains colleague work schedules and approves PTO requests. Prepares and delivers annual performance evaluations and actively develops team. Works with the Director of HR Technology to select and implement appropriate technology applications to enable system-wide service delivery. Sets strategic direction for payroll services, and collaborates with leadership to develop and execute initiatives that will result in improved process efficiencies. Reviews internal and external data and best practices, and conducts customer satisfaction surveys to ensure continuous improvement in quality and service delivery. Partners with HR and IT to bring new entities on to the common HR/Payroll platform and on to the centrally managed services. Ensures proper training, training materials, payroll scripts and job aids are available to local payroll teams. Ensures proper internal controls and segregation of duties, as well as ensuring policies and procedures are in place for all payroll inputs and manual and off-cycle checks. Partners with Internal Audit to set appropriate controls and responds timely to all audit requests. Builds professional relationships and establishes on-going communication with RHMs, Shared Services, vendors, and other departments within System Office. Communicates effectively with CFOs and Controllers, and presents to broad audiences. Responsible and accountable for the annual departmental budget. Maintains a working knowledge of applicable Federal, State, and local laws and regulations, Trinity Health's Integrity and Compliance Program and Code of Conduct, as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical, and professional behavior. MINIMUM QUALIFICATIONS Broad-based knowledge of payroll and payroll processes, payroll tax and state reciprocity rules, garnishments, payroll related regulatory compliance including the Fair Labor Standards Act (FLSA), internal controls for the payroll cycle and generally accepted accounting principles and theory, and the ability to develop and to interpret financial and key indicator reports, which is normally obtained through a Bachelor's degree in accounting, business administration, finance or a related field, and minimum of ten (10) years of progressively responsible payroll experience in a multi-entity and multi-state organization or an equivalent combination of education and related work experience.-- Experience in a multi-hospital system in payroll is preferred. Must possess excellent leadership skills and is comfortable leading in a team environment and communicating with all levels of the organization . Strong analytical and quantitative skills. Ability to develop appropriate methodologies for collecting, analyzing, and evaluating data. Strong personal computer skills, particularly Excel.-- Ability to work independently with minimal supervision and have flexibility to reprioritize in an ever-changing healthcare environment. Ability to provide supervision and mentoring to staff. Must be able to operate effectively in a collaborative, shared leadership, matrix environment. Strong written and verbal communication and listening skills. Ability to articulate payroll strategies to various leadership audiences. Ability to work effectively with a variety of disciplines including local finance and payroll teams, senior management teams and vendors. Must possess a personal presence that is characterized by a sense of honesty, integrity, and a caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals and values of Trinity Health.-- PHYSICAL AND MENTAL REQUIREMENTS AND WORKING CONDITIONS Must be able to adapt to frequently changing work priorities, and be able to prioritize and balance the requirements of working with the System Office and Regional Health Ministries (RHMs). This position operates in a typical office environment. The area is well-lit, temperature-controlled and free from hazards. Incumbent communicates frequently, in person and over the telephone, with people in a number of different locations on payroll issues. The environment in which the incumbent will work requires the ability to concentrate, meet deadlines, work on several projects at the same period and adapt to interruptions. Must possess the ability to comply with Trinity Health policies and procedures. Must be able to adapt to frequently changing work priorities. Must be able to travel to various Trinity Health sites (20%) or as needed to support various strategies or operational changes. TRINITY HEALTH MISSION STATEMENT, VISION STATEMENT AND CORE VALUES Mission: We serve together in Trinity Health, in the spirit of the Gospel, as a compassionate and transforming healing presence within our communities. Vision: As a mission driven innovative health organization, we will become the national leader in improving the health of our communities and each peron we serve. We will be the most trusted health partner for life. The Core Values that are followed for all of us to achieve our Vision. They are:

  • Reverence
  • Commitment to Those who are Poor
  • Justice
  • Stewardship
  • Integrity The above statements are intended to describe the general nature and level of work being performed by persons assigned to this classification. They are not to be construed as an exhaustive list of duties so assigned. Trinity Health's Commitment to Diversity and Inclusion

    Trinity Health employs about 133,000 colleagues at dozens of hospitals and hundreds of health centers in 22 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

    Trinity Health's dedication to diversity includes a unified workforce (through training and education, recruitment, retention and development), commitment and accountability, communication, community partnerships, and supplier diversity. Email this job Please enter the information below if you'd like to share this job with a friend. Your Name Get notified for similar jobs Sign up and receive similar job alerts to your email Enter Email address Get tailored job recommendations based on your interests.

Keywords: Trinity Health, Livonia , Director, Centrally Managed Payroll Services, Human Resources , Livonia, Michigan

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